Frequently Asked Questions & Site Rules

Activities run from Sunday to Thursday, usually starting at 9.00am through to 5pm. Some activities may close for a lunch period and operate outside of these times, particularly if transport is necessary.

Some activities are limited by age, for example some are 14-18 only events. But don’t worry there’s plenty to do.

There will be day and evening activities.

This procedure is provided to give participants at KIJ17 2017 clear guidance on the expectations of the organisers in relation to consumption of Alcohol Standards

It is illegal for anyone under the age of 18 to purchase alcohol.

Any person under the age of 18 must not consume alcohol.

No Participants under the age of 18 will be allowed in the licensed bar.

Staff under the age of 18 will have a separate alcohol free area.

Any drink related incident or complaint involving persons attending KIJ17 2017 will be dealt with by the Camp Chief and the Management Team, in full consultation with the County Commissioner and in an extreme case may result in expulsion from camp.

Groups can Arrive from 9.00am on Saturday onwards or for delivery or set up of equipment only by Leaders on Friday from 2.00pm to 7.00pm. No Groups can stay on site Friday Night!

No vehicles are permitted on the sub camp areas unless for medical reasons and agreed by the Camp Chief.

All vehicles are to be parked in designated parking areas.

The KIJ17 Challenge badge is available to all participants. Cover off all the requirements over the week and go home with an additional badge. 

Remember to bring your water gear for your water day

It is important participants are wearing suitable clothing for each activity for safety.  Participants not in the correct clothing may be asked to return to their camp to change before taking part in the activity. 

Don't forget to order your KIJ Clothing at shop.kij.org.uk

KIJ17 Trips are booked in advance, Port Lympne is fully booked but you can still go to Dover Castle, London or Hastings. Please check to make sure you have made your selection.

(Please note that Admin staff do like pink rock from Hastings)

The purpose of KIJ17 is to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.

It is the policy of KIJ17 to safeguard the welfare of all participants by protecting them from physical, sexual and emotional harm.

To achieve this policy of Young People First, it is a requirement for all persons to act within a code of behaviour when dealing with young people at our event.

CODE OF BEHAVIOUR

The following points must be followed by all at all times:

• do wear appropriate dress at all times. (Upper body must remain covered at all times; hi-visibility jacket only is not acceptable).

• do not have inappropriate physical or verbal contact with others.

• do not play physical contact games with young people.

• do not make suggestive remarks or gestures, even in fun.

• do not allow yourself to be drawn into inappropriate attention seeking behaviour such as tantrums or crushes.

• remember that someone else might misinterpret your actions, no matter how well intentioned.

• do not rely on your good name to protect you.

• do not believe ‘it could never happen to me.’

·             Report all occurrences of concern surround young people to your Manager, or the Welfare Team.

For safety reasons please don’t bring with you -  Drones, heelies, roller skates, skateboard, cycles and hoverboards on site unless they are part of an organised KIJ17 activity.

Management Team will be using cycles.

The Showground is used by animals; as such everyone should be seated on chairs to eat. All cooking must be done on gas, No open fires are permitted on the showground . Adequate fire precautions should be provided by each group.

As a minimum groups should have a fire extinguisher and fire blanket available in the cooking area

There is limited availability of tents and cooking equipment to hire.  Please contact your subcamp team to request this.

Friday is a day of celebration when your subcamp comes together to share a meal on your village green and enjoy activities themed to your region that your subcamp team will ask you to bring along. In the afternoon there will be additional activities provided by the subcamp and you will also be free to visit other subcamps to see what they have been up to!  The day culminates in a huge parade with a carnival theme and closing ceremony that you won't want to miss!

There will be many Fire Points situated around the site. Leaders should help ensure fire extinguishers are not set off unless there is a fire. In the event of a fire they should only be used by competent and confident people.

There should be a clear gap between tents, pegs and guy ropes of adjoining tents. Before erecting larger tents & marquees, please liaise with Sub-Camp Staff.

All roadways and fire breaks (including permanent and temporary) should be kept clear    at all times

Gateways must not obstruct any fire breaks or roads and guy ropes must all be kept within your site boundary.

Fire Hydrants should be kept clear of all obstructions and used only by authorised .

Litter and combustibles should not be allowed to accumulate on Sub-Camps.

LPG (Gas) cylinders must be kept outside tents. These items should not be stored in bulk on Sub-Camp, supplies will be available from the facility onsite.

Naked flames, ie trangers must not be used in small tents. When used in large tents they must be positioned away from wall and roof surfaces, away from other combustibles, out of draughts and where they cannot be knocked over.

No open fires or charcoal barbeques permitted.

All vehicles should be parked in the Car Park outside the main entrance to the Showground. Only designated vehicles displaying permits will be allowed on the Showground and must not obstruct road ways or fire breaks

Each group is expected to have their own First Aider and First Aid kit.

Should further medical assistance be needed then the Central Medical team can be contacted. There will be doctors, paramedics and nurses to provide emergency cover.

Each sub camp will have a freezer especially to freeze ice blocks and fridges for medical storage. 

Gas

Gas can be obtained on site.  It can be ordered and paid for at reception.

As is tradition in jamboree’s the camping style is much closer than normal and in the interests of fairness to other campers the use of generators is prohibited

The original ‘KIJ’s Got Talent’ Team will be on site and auditioning participants on Sunday and Monday evening.  Participants who progress may win the opportunity to perform on the Village stage or on the main stage at the Closing Ceremony!

KIJ17 2017 accepts no responsibility for the loss or damage of any personal or group property. However any lost property found can be bought to reception from where it can be reclaimed. At the end of the event all lost property will be kept for two weeks, after which it will be given to charity.

There will be sockets for charging phones on each sub camp.

KIJ are not responsible for any loss or damage of mobile phones

Payments should be made no later than the 31st May 2017. Late payments will incur an additional charge.

If you are having problems making your payments please contact our Finance Team on bookings@kij.org.uk

Personal possessions are the responsibility of the camper and/or the group. Unfortunately KIJ17 2017 cannot take any responsibility for lost items, although any lost items can be brought to Lost Property.

Personal property is unfortunately not covered by Girlguiding UK or Scout Association insurance, however groups may want to investigate taking their own insurance for such items. Please consult your insurance company for details.

Every team, and every activity will have completed and supplied an appropriate risk assessment.

Kent County council, Maidstone Council and Kent Fire and Rescue are also included in the Risk Assessment providing their own requirements.

All units should risk assess their own camping area following camp procedure and their own Association rules.

Please recycle as much as possible

All rubbish should be carefully put into the roller bins that are positioned around the site.

Please remember that young people cannot always reach the back or top of the bins, rubbish left around the bins provides a severe health hazard so please ensure rubbish is placed in the bins whenever possible.

KIJ17 will endeavour to work towards being an environmentally sustainable camp. We will work towards promoting environmental awareness to all our participants through a range of activities and common practices.

We take the safeguarding of young people and the welfare of all participants and staff very seriously. During the jamboree our welfare team will be looking after all the safeguarding issues, if you need to contact them contact your Sub Camps or pop into The Hub.

We will have facilities for Supermarkets to make deliveries to the site if you place orders with them online.

There will also be shuttle buses to local supermarkets

Smoking only allowed in designated areas.

KIJ will not be having an open day. KIJ will only accept adult visitors who have a purpose or will be on site as a contractor i.e they are a contractor, activity provider or supporting a Group with catering.

All contractors will sign in at the main gate and collect a day pass.  They must inform Security and book in advance. We will be providing the contact point for Security prior to KIJ going live.

All day pass contractors must be off site by 23.00, anyone remaining on site after that time will be charged as a full participant/Leader.

Anyone who has not pre-booked will be held at the gate until security are able to account for the visit. Please be aware, with experience from previous Jamborees, non-pre-booked visitors can wait for up to an hour while authority for a visit is granted.

All other visit requirements must be requested through Admin who will inform the applicant on permissions, procedures and any related charges if successful.

As the event is held on Kent County Showground, there are several permanent toilet and shower facilities available on site.

In addition, we hire extra mobile shower and toilet facilities which are strategically placed around the site.

Toilets and showers are regularly cleaned by service staff

Disposal of water should be done at the designated sites please. Please do not throw waste water into the hedges or boundaries.

We would not be in England if we did not talk about the weather. Please ensure that you have suitable protection for both hot and inclement weather – i.e. sun cream, a hat and plenty of water in the heat, waterproofs and a set of clean warm clothing to replace clothes that get wet, especially when going off site. 

All accidents or incidents including ‘near misses’ must be reported to your sub camp office or the activity leader as soon as possible after the incident.

If you have any questions or concerns regarding a young person or an adult please contact  our Welfare Team.

There will be WIFI network for use at KIJ17. However we cannot guarantee speed of connection if everyone logs in at the same time.

There will be no internet Cafe at KIJ17 2017.

You will be able to order food shopping from your sub camp (tablets provided) on line and get it delivered.